The objective of the Research Administration (RA) Forum is to bring campus and central research administrators together to create a community of peers that will meet, collaborate, and share best practices to support our faculty and the UA research enterprise. The forums often include speakers on relevant topics, informational updates to sponsor and university regulations, policies and procedures, and primer training sessions for new research administrators. RA Forums are generally held the morning of the second Wednesday of the month from 9:00am to 10:30am.
You may register for forums by clicking on the individual deep-linked session dates, below. You will be automatically registered for that session and should receive a confirmation email/calendar invite from EDGE Learning within 24 hours. If you wish to receive a calendar reminder prior to the event, please open your calendar invite after accepting and change the Reminder from 'None' to your custom selection. If you do not receive your confirmation email/calendar invite, please contact shana@arizona.edu for assistance.
Shared Resources of the UA Research Administration Forum are available with your NetID login using Box. To upload resources, send email to UA_Rese.iwxa7uwftvi4idao@u.box.com with the file to be uploaded attached.
RA Forum Recordings and Materials
| DATE | DESCRIPTION | SLIDES | VIDEO LINK |
|---|---|---|---|
| October 7, 2024 | Information session on Organizational Conflict of Interest in proposal solicitations, and important process updates related to the National Science Foundation (NSF) Tribal Impact proposals and foreign collaborators listing for routing proposals in UAccess Research (UAR). |
October 2024 Slides | October 2024 Video |
| September 11, 2024 | F&A Refresher and what the new laddering F&A rates mean for your financial account; Direct and Administrative Cost Expense Policy; Sponsored Projects and Business Meals Expenditures; Miscellaneous Updates for Effort Reporting and Subaward Payments; Standard Budget Template Updates; | September 2024 Slides | Sept 2024 Video |
| August 14, 2024 | CANCELLED | N/A | N/A |
| July 10, 2024 | Postaward Updates and Tips for Participant Support Expenditures; Budget Template for FY25-27 Explained; NSF Grants Conference Summary; FREE NCURA Live Webinar Opportunity; | July 2024 Video | |
| June 12, 2024 | Fiscal Year-End Tips from Postaward; UAccess Research Proposal Updates | June 2024 Slides | No video |
| May 8, 2024 |
Field Research Safety and Plans; COI/IRB/SPS Integration Reminders; NSF Proposals Impacting Federally Recognized Tribal Nation Interests or Resources
|
May 2024 Slides | May 2024 Video |
| April 10, 2024 | Proposal and Award Policies and Procedures Guide (PAPPG) updates and NSF Funding of Foreign Entities | April 2024 Slides | April 2024 Video |
| March 13, 2024 | CANCELLED | N/A | N/A |
| February 14, 2024 | UAccess Research (UAR) Future Approval Request Prompt; RESOURCES FOR RESEARCH SUPPORT STAFF EDITION: CITI, LevelUP and Other Resources for Research Staff (Va Tech, UC Boulder, NYC RAD, Sponsored Research Administration Guide, Journal of Research Administration, NCURA Magazine); RAMTalk and ROAR Recaps; Upcoming Opportunities: NCURA Webinar - Get Control Over Subrecipient Monitoring (Feb 20), NSF PAPPG Webinar (Mar 12), TURAC; Resource Web Pages, Research Administration Pages, Research Compliance Pages | February 2024 Slides | February 2024 Video |
| January 17, 2024 | Coming Changes: Move from SPS/ORC Training to RII Training; Updates: New Sponsor Request eForm, New NIH Foreign Subaward Guidance; Opportunities: NCURA Webinar - Better Together: When Pre-award Becomes a Post-Award Activity (Feb 7) | January 2024 Slides | January 2024 Video |
| DATE | DESCRIPTION | SLIDES | VIDEO LINK |
|---|---|---|---|
| December 13, 2023 | Sponsored Research Potpourri: Sponsor vs. Prime Sponsor; Stipends vs. Payroll; Including NIH Data Management and Sharing costs in proposal budgets and applications | December 2023 Slides | December 2023 Video |
| November 8, 2023 | CANCELLED | N/A | N/A |
| October 11, 2023 | Intro to University Analytics and Institutional Research (UAIR) | October 2023 Slides | October 2023 Video |
| September 13, 2023 |
Intro to Postaward Management of a Sponsored Project - Marcel Villalobos Subrecipient Commitment Forms: Accessing the FDP and knowing when to push back - Allie Harte and Evie Pickering |
September 2023 Video | |
| August 9, 2023 | Effort Certification and Postaward Topics with Tabatha Holan and Marcel Villalobos | August 2023 Slides | August 2023 Video |
| July 12, 2023 | Coming Changes to Subawards Intake Process - *New* Subawards Intake Smartsheet (SIS), TURAC Coffee Chat Opportunity, CRA PREP Program Opportunity, July ROAR and Updates | July 2023 Slides | July 2023 Video |
| June 14, 2023 | SciENcv, ORCiD, and Resource Updates (Stache, LevelUP) | June 2023 Slides | June 2023 Video |
| May 10, 2023 | Uniform Guidance, Direct & Indirect Costs, and Audit, Subawards Intake Beta Testing Announcement, Resource Updates | May 2023 Slides | May 2023 Video |
| April 12, 2023 | Financials Modernization!, Tri-University Conference, NCURA Webinar Opportunity | April 2023 Slides | April 2023 Video |
| March 8, 2023 | Postaward Potpourri (Postaward update, Financials modernization, Reconciliations and cost transfers, Aged receivables, Closeout and deficits, Operational advance, Project changes, PI transfers); Non-federal Sponsor Update (FFRDCs, sub-federal proposals); Resources for Staying Informed | March 2023 Slides | No video |
| February 8, 2023 | Brief recap for clarity on Conflict of Interest Disclosure Verification at time of proposal. | February 2023 Slides | No video |
| January 11, 2023 |
Conflict of Interest at time of proposal, available tools and resources, changes to proposal routing and submission processes. Notes: Slides have been uploaded in both PowerPoint and Adobe.pdf formats to ensure you can see presenter notes and view additional short explanatory videos. See RAMTalk message from 1/23/2023 for instructions on enabling/viewing notes and multimedia. |
January 2023 Video |
| DATE | DESCRIPTION | SLIDES | VIDEO LINK |
|---|---|---|---|
| December 14, 2022 | NSF Concept Outlines, Login.gov and ProSPCT; Winter Closure Guidance; 2023 NIH Data Management and Sharing (DMS) Policy Discussion and Resources | December 2022 Slides | N/A |
| November 9, 2022 | CANCELLED | N/A | N/A |
| October 12, 2022 | A Closer Look at NIH Data Management Sharing (DMS) Plans... Part 1; Stay Informed! (non-University listservs and resources); Upcoming Opportunities; Safety Resources | October 2022 Slides | October 2022 Video |
| September 14, 2022 | eDisclosure from the Faculty Perspective; Heads Up on Upcoming Changes (NSF and NIH); HSI Question Update; Upcoming Opportunities | September 2022 Slides | September 2022 Video |
| August 10, 2022 | CANCELLED | N/A | N/A |
| July 13, 2022 | Liability Insurance Requirements for Independent Contractors; Discussion of Changing Current & Pending Support Needs; Available RA Resources; UAR Updates; Upcoming Opportunities | July 2022 Slides | N/A |
| June 8, 2022 | CANCELLED | N/A | N/A |
| May 11, 2022 |
Expenditure Hot Topics (allowable and unallowable costs, approving expenditure requests, cost transfers; recap of January 2022 NSF site visit; recap of April 2022 updated business purpose guide memo; year-end tips); UAR Update Discussion
|
May 2022 Slides | May 2022 Video |
| April 13, 2022 |
NIH Requirement for Certified e-Signature on Other Support Forms, Limited Submissions Overview, Award Account Setup Turnaround Times and Tracking Tools, UAR Update Discussion and Search Functionality NOTE: You may see a yellow bar at the top of the April 2022 Slides .pdf that says "Multimedia and 3D content has been disabled. Enable this feature if you trust this document. If you wish to view the video of the Search Records functionality on slide 71, you will need to select "Trust this document" from the Options drop-down. |
April 2022 Slides | April 2022 Video |
| March 9, 2022 | HSI/Minority Student Project Information Question, UAR Updates and General Tips for Proposal Routing, Discussion of UAccess Research System Update, Upcoming Development Opportunities | March 2022 Slides | March 2022 Video |
| February 9, 2022 | NIH RPPR Internal Submission Process Update, Discussion of UAR System Update, SRA LevelUP Update, Announcements | February 2022 Slides | February 2022 Video |
| January 12, 2022 | Reminder of Timelines for UAR Update, Demo/Discussion of UAccess Research Changeover Routing and Approval Tool, Reminder of Training Resources and Opportunities | January 2022 Slides | Corrupted recording file. Video not available. |
| DATE | DESCRIPTION | SLIDES | VIDEO LINK |
|---|---|---|---|
| December 8, 2021 |
Guidance for Proposals due over Winter Closure (and immediately after!), Proposal Routing Timelines for UAR Update, Demonstration of Proposal Tool for UAR Cut-over, Training Resources and Opportunities for UAR Update
|
December 2021 Slides | December 2021 Video |
| November 10, 2021 | CANCELLED | N/A | N/A |
| October 13, 2021 | UAccess Research Update/Introduction - Overview of new features, look and feel, walkthrough of how to create and navigate a proposal development document, Q&A; SRA LevelUP Update, *FREE* NCURA Webinar 10/25, *FREE* NIH Virtual Seminar 11/1-11/4 | October 2021 Slides | October 2021 Video |
| September 8, 2021 | Tracking Funding Status, Managing Project Changes and Preparing Prior Approvals; Effort Reporting Overview, Resources, and Routing Tips; UAccess Research Update/Introduction; SRA LevelUP Update; *FREE* Conferences, Seminars and Webinars (NSF, NIH, Animal Welfare) | September 2021 Slides | September 2021 Video |
| August 11, 2021 | Biosketch and Other Support Document Requirements and Improper Influence; Subaward Payment Request Processing Requirements; SRA LevelUP Update; UAccess Research Update; Future Forum Dates | August 2021 Slides | August 2021 Video |
| July 14, 2021 | Managing Fixed Price Projects; SRA LevelUP Update | July 2021 Slides | N/A |
| June 9, 2021 | Sponsored Projects award/account setup and tracking process, notifications and timelines, partnership to speed up setup | June 2021 Slides | June 2021 Video |
| May 12, 2021 | FSO/SPCS Discuss Operational Advances; SRA LevelUP Update | May 2021 Slides | N/A |
| April 14, 2021 | How to Present Budgets in Proposals and Award Negotiations with For-profit Sponsors | April 2021 Slides | N/A |
| March 10, 2021 | CANCELLED | N/A | N/A |
| February 24, 2021 | Conflict of Interest at time of proposal, Subaward process and revised forms, zoom meeting best practices | February 2021 Slides | N/A |
| January 20, 2021 | Associate Deans for Research Update, Principal Investigator Eligibility, Overdue Progress Reports, F&A Waivers, FDP Highlights, Sam.gov | January 2021 Slides | N/A |
- December 16, 2020 - SPCS Techniques for an Efficient Proposal Routing Process
- October 21, 2020 - Contracting, SBIR/STTRs & COIs, Insider’s Guide to ORCID and SciENcv
- May 27, 2020 - Managing furlough plan effort on sponsored awards, Telework and Research Administrator Best Practices
- February 19, 2020 - Managing Property Purchased on Sponsored Awards, NIH RPPR Discussion and Tools
- January 15, 2020 - Export Control for Research Administrators
- December 18, 2019 - UAccess Research and UAccess Financials Tips and Tricks
- November 20, 2019 - NIH Primer, NSF Postdoc Survey, NIH Updates from November NIH Regional Conference, Postaward Expenditures Workshop
- October 23, 2019 - Open Researcher and Contributor (ORCID) and Science Experts Network Curriculum Vitae (SciENcv), Federal Demonstration Partnership (FDP), One year review of RA forum and survey for future.
- September 18, 2019 - Research Gateway changes, General proposal checklist subgroup, NSF proposal checklist subgroup, NSF PAPPG, Stipends vs Payroll compliance, Federal purchases >10k, Proposal best practices discussion
- August 21, 2019 - Federal Sponsors, Disclosure of Faculty Interests/Effort, & Foreign Influence, F&A Negotiation Status, Analytics Award Setup Status Report, Project FOCUS
- July 16, 2019 - SPCS Contracting Process (Non-UAHS contracting)
- May 22, 2019 - Supplemental Compensation on Grants. F&A rate agreements, F&A waivers, and F&A distributions.
- April 17, 2019 - Hot topics in proposal budgeting and postaward expenditures.
- March 20, 2019 - Main Forum: NIH RPPR overview and dashboard tool, Grant Transfers, Q&A. Post Session: Intro to a sponsored projects and SPCS department overview
- February 20, 2019 - Pre-session: Subawarding Intro and Basics. Main Forum: Research Data Services Overview. Subaward administration by departments discussion. Collaborative Q&A.
- January 9, 2019 - Pre-session: Effort Reporting Intro and Basics. Main Forum: Effort Reporting by departments discussion. Collaborative Q&A.
- December 5, 2018 - Pre-session: Cost Share Intro and Basics. Main Forum: Cost Sharing by departments discussion. Collaborative Q&A.
- November 7, 2018 - NSF Sexual Harrassment policy discussion and review results from October forum and agree on logistics going forward. Collaborative Q&A.
- October 9, 2018 - Inaugural Meeting. Group exercises to develop content ideas for future forums. Collaborative Q&A