Subaward Modifications

Step-by-step Instructions

  1. Use your web browser to access the Subaward Intake Smartsheet (SIS).
  2. Answer "Is this a new subaward?" with No to enter a Modification request.
  3. Enter your Full Name, Email, and Purchase Order Number. 
  4. Select an option from the "What type of Modification is this?" drop-down. You will be asked different, targeted questions based on the type of Modification selected. This improves efficiency by tailoring the required information to the specified type and improves service response for simple modifications such as No Cost Extensions (NCEs)!
    • Administrative - use this modification type for changes, such as a PI change, that do not affect the subaward's Period of Performance (POP) or total obligated amount of funding.
    • Carryover - use this modification type to add carryover funds only. This modification type will not change the Period of Performance (POP) or increase the total obligated amount of funding. 
    • Continuation - use this modification type to add next year's budgeted time and funding. This modification type will allow you to obligate funds, deobligate funds, and authorize carryover funds, if applicable. 
    • Incremental - use this modification type to obligate a portion of the anticipated funding for the next budget period or to obligate a supplemental budget. This modification type will allow you to obligate funds, deobligate funds, and authorize carryover funds, if applicable. Attach a revised Scope of Work (SOW) or Budget if the change is applicable to the Agreement.  
    • No Cost Extension - use this modification type to extend the end date of the subaward without increasing the total obligated funding. If carryover is restricted, a carryover amount may be authorized as needed.
  5. Once you have completed the questions for your selected modification type, confirm whether or not there have been changes to the UA PI, UA financial contact, Subrecipient PI, or to Human/Vertebrate Animal Subjects research or Human Subjects Data.

Note: Be aware that if there have been changes, you will be required to download, complete, and attach the Subaward Modification Programmatic Details form.

  1. Indicate whether you have any financial reporting or programmatic subrecipient monitoring concerns.

Note: If you do have concerns, be prepared to provide details.

  1. Please attach any required files. You may attach multiple files and file types.
  2. To receive an email confirmation of your submission, check the box for "Send me a copy of my responses." and enter your email address.
  3. Click the Submit button.