Kuali Research

Research Organization Admin Report (ROAR)

Sponsored Projects Services Monthly Newsletter

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Welcome to ROAR

ROAR is a monthly newsletter from Sponsored Projects Services (SPS) and the Office of Research Contracts (ORC) to outline upcoming deadlines, provide tips and tricks, system updates, and other information relevant to Research Administration. 

Click here to be added to the ROAR newsletter listserv.  

This newsletter is designed to communicate updates, suggestions, and operational guidelines to Research staff at the University of Arizona. We welcome all suggestions, recommendations, and collaborations with our campus community. Please feel free to reach out to the ROAR team by emailing SPS-ROAR@arizona.edu

You can find previous editions of ROAR archived by year below.

  • July 2024 - Updates: Export Control Review Checklist for Agreements; Grants.gov Downtime; NIH Resubmission Markup; NSF CAREER Information; Article: Substantial Interests Explained
  • June 2024 - Updates: Fiscal Year-End Reminders; Articles: Memorandum of Understanding (MOU); Upcoming Changes for Proposals Requiring Additional Space, Space Changes, or Renovations
  • May 2024 - Updates: New NRSA Stipend Levels; Articles: Updated NSF Tribal Nation Requirements; IRB Fees Update; Update Common Forms for NSF Proposals
  • April 2024 - Updates: NIH Resubmssions; Grant.gov Quick Start Guide; Fed Shutdown Update; New F&A Rates; Articles: Tri-University Research Administration Conference (TURAC); Navigating the New Horizons: NSF PAPPG 24-1 Updates
  • March 2024
  • February 2024 - Updates: NIH Salary Cap; NSF PAPPG 24-1; Update for Foreign Subaward Management; Grants.gov Server Maintenance; Money Talks: Department Billing; Tips & Tricks: Future Approval Reqeust in Proposal Documents
  • January 2024 - Updates: New Sponsor Request eForm; Article: NIH Updates per NOT-OD-23-182

  • December 2023Updates: Winter Closure submission schedule; Article: Outgoing Subawards FAQs; Tips & Tricks: Navigating the Nuances of Stipends and Payroll in Sponsored Research
  • November 2023 - Updates: Federal Government Shutdown, NIH Loan Repayment Applications; Development Opportunities: 2024 Financial Administrator Series, NCURA Live Webinar Opportunity - Budgeting NIH Data Management & Sharing (DMS), Fall 2023 NSF Virtual Grants Conference
  • October 2023 - Updates: Fly America Act Updates to UArizona Research Webpage, FDP Meeting Session Recordings available, new LevelUP mGuides for NSF; Article: SciENcv for NSF Proposals; Money Talks: Internal Billings, PI Changes; 
  • September 2023 - Updates: User Bypasses Updates to UArizona Research Webpage, Federal Agency Anti-Harassment Policies and Reporting Requirements; Money Talks: Appropriation End Dates, Relinquishments
  • August 2023 - Updates: Change to Grants Officer for Proposal Central Applications, New NIH guidance on Data Management and Sharing (DMS) costs; Article: Understanding Fabricated Equipment - Impact on Proposal Budgeting; Micro-Learning Moments: Organizing your Inbox 
  • July 2023 - Updates: Compensation and Effort Calculations Added to UArizona Research Webpage, Discontinued Object Codes (5750, 5751 for Materials Fabrication), Office of Research Contracts (ORC) No Longer Accepting Email-based Initiation/Modification of Subawards; Articles: Organizational Conflict of Interest Certifications, 3rd Party Unit Removal in UAccess Research
  • June 2023 - Updates: Office of Research Contracts (ORC) New Smartsheet for Initiation/Modification of Subawards, Letters of Intent/Collaboration/Commitment; Proposal Highlight: NSF Faculty Early Career Development Program Proposals; Dear Compliance: Effort Certifications
  • May 2023 - Updates: Tuition Calculator updated for Fall 2023, Minimum Employment Exception Request Form for PI Eligibility Updated, University Animal Care rate increase, FY2024 ERE Rates Approved; Article: Conflict of Interest in Proposal Development, Continued; Tips & Tricks: Releasing Proposal Applications for Submission and FAQs
  • April 2023 - Article: 2.5% Salary Increase Program (SIP) in Proposal Development, Dear Compliance: Effort Certifications
  • March 2023 - System Updates: Kuali system issues and route log reminder; Tips & Tricks: Preaward Revisions and When to Re-Route, Postaward Project Changes
  • February 2023 - System Updates: eRA Commons Account Requests, Office for Responsible Outside Interests (OROI) Verifying COI Disclosure Compliance at Time of Proposal Starting February 6, 2023 National Research Service Award (NRSA) Postdoctoral Rates Article: COI Disclosure Verification at Time of Proposal, Personnel Roles and Routing Proposals
  • January 2023 - System Updates: Institutional Information Changes; Tips & Tricks: Fixed Price Contract Closeouts; Letters from the Future: FORMS-H: Summary of Changes and New Policy on Data Management and Sharing

  • December 2022 - Article: Time Management: The Three-Day Deadline, Holiday Closure 2022; System Updates: Outgoing Subaward Subrecipient Form Update, Graduate Assistant (GA)/Graduate Research Assistant (GRA) Minimum Stipends Increased, Supplemental Compensation Rates Calculation and Hours; Tips & Tricks: RPPR Process for NIH Awards
  • November 2022 - System Updates: Tuition Calculator Updated for Spring 2023; Tips & Tricks: The Dos and Don'ts of Canceled Proposal Documents
  • October 2022 - System Updates: Sponsored Projects Services (SPS)/Office of Research Contracts (ORC) Address Change, Hispanic Serving Institute (HSI) Question Updated in Proposal Documents, New Sponsor Request Form Updated; Article: Finding Funding: How to Identify Funding Opportunities; Tips & Tricks: Proposal Documents: Proposal Budgets
  • September 2022 - Reminder: Government Year End; System Updates: New Object Code - 6871 Student Support (Sponsored Projects Accounts Only) Costs for childcare paid on NIH Training Grants; Article: Key Personnel in Proposal Documents; Tips & Tricks: American Heart Association (AHA) and ProposalCentral; Letters from the Future: Grants.gov Downtime
  • August 2022 - System Updates: Discontinuation of Budget-SOW Update Proposal Type; Tips & Tricks: Budget Versions Tab (BVT) and Budget Settings; Letters from the Future: Government Year End; Proposal Highlight: NIFA-AFRI Proposals

Who is ROAR? 

ROAR is developed by a Newsletter Committee comprised of members of SPS and ORC to cover the various areas and topics of Research Administration. Although this committee handles the overall writeup and design, the ROAR newsletter is the result of the effort and dedication of individuals within SPS, ORC, and campus Research Administrators that assist with content suggestions, text development, and editing. 

The Committee itself consists of volunteering members of SPS and ORC that take the lead on representing their respective specialties.

How can I search UAR for an investigator with both a primary and preferred name?

If you work with an investigator who has a preferred name in addition to their primary legal name, and who may have had proposals, awards, negotiations or subawards under both names, use the vertical line ‘or’ operator, “|”, in lookup screens accessed via Common Tasks in the UAR left hand navigation pane. This will allow a search for all names the person might have used in past records.

Why don't late night proposal approvals update the UAR dashboard?

There is an overnight process that runs behind the scenes in UAccess Research (UAR) to make sure dashboard cards like “Proposals not routing,” “Proposals routing to me” and “Proposal Workload Assignments” are updated with the latest changes. This process usually begins a little after midnight AZ time. Proposals approved after midnight may not be reflected in the UAR dashboard cards that day, they will update with the next overnight update.

Resource Page for the UAccess Research Update

On-Demand Training Videos

More Coming Soon!

Completing and Routing a Proposal Development Document

Proposal Review and Approval

  • PI/CoI/Key Person Review and Approval
  • Department/College/Unit Review and Approval

Miscellaneous

 

 

 

Campus Ambassadors/Points-of-Contact

Several individuals have volunteered to receive additional training and act as initial points-of-contact (POCs) for the various colleges and departments. If you have questions about UAccess Research, please reach out to these individuals first. They will help you locate appropriate resources, answer your questions if they are able, and escalate any questions and issues which they are unable to assist with directly.

We truly appreciate these volunteers, their time and their efforts.

Rachel Crookston - crooksto@arizona.edu
David Reeves - djreeves@arizona.edu

Tracy Prudhomme - tprudhomme@arizona.edu

Zach Sbragia - zsbragia@arizona.edu

Michelle Stone-Eklund - mistonee@arizona.edu

Rachel Nielsen - rnielsen@arizona.edu

Zach Sbragia - zsbragia@arizona.edu

Richard Edmiston - redmisto@arizona.edu

Laurie Princiotto - lprincio@arizona.edu
Rebecca Ramos - bquintero@arizona.edu

Sarah Clarke - sclarke1@arizona.edu
Bernadine Sadauskas - bsadauskas@arizona.edu

Sarah Clarke - sclarke1@arizona.edu

Sarah Clarke - sclarke1@arizona.edu

Laura Ross - laura2001@arizona.edu

Sarah Clarke - sclarke1@arizona.edu

Sarah Clarke - sclarke1@arizona.edu

Alicia Cool - acool1@arizona.edu
Sara Gordon - sgordon4@arizona.edu
Hanh Thi Minh Do - htdo@arizona.edu
Christine Duddleston - cmeranza@arizona.edu
Jennifer Pierson - jpierson@arizona.edu

Adriana Kelly - atkelly@arizona.edu
Erica Ortiz - ericaortiz@arizona.edu
Nick Smith - smithn@arizona.edu
Erin Tyo - etyo@arizona.edu

Donna Sloan - dpsloan@arizona.edu

Donna Sloan - dpsloan@arizona.edu

Frequently Asked Questions for Early Investigators

Not finding what you're looking for? Try searching all research-related FAQs.

You will be able to look up Negotations by department in the current version of UAccess Research (v. 5.2.1) until Thursday, January 20th before 5pm. After that, the old system will go dark. During system conversion, all negotiation records will be transferred over to the updated UAccess Research system. You will be able to look up Negotiations by department in the updated version of UAccess Research (Kuali SaaS) after go-live on Tuesday, January 25 after 8am. 

To search for Negotiations by department in the updated version of UAccess Research, click on the Common Tasks button in the left-hand navigation panel. Find the Negotiation card and click Search Negotiation. Enter the Unit Number in the appropriate field and click search. You will only be able to open a Negotiation if you are provisioned to be able to do so for that unit. 

Key Persons should always have been added to the proposal and included in routing for review and approval of their role and commitment on the project. Unit Details had to be added manually and were not included or required for Key Persons previously and they were not included in Award Credit and F&A Revenue allocations except in special circumstances.

With this update, the Key Person's HR Home Unit will automatically be pulled in and they default to being included in Credit Allocations. You may simply enter 0% for Award Credit and F&A Revenue allocation for these individuals, or you may uncheck the box "Include in Credit Allocation" to remove them from allocations altogether. 

If you work with an investigator who has a preferred name in addition to their primary legal name, and who may have had proposals, awards, negotiations or subawards under both names, use the vertical line ‘or’ operator, “|”, in lookup screens accessed via Common Tasks in the UAR left hand navigation pane. This will allow a search for all names the person might have used in past records.

In the past, UAR only populated a person’s legal/primary name as it was entered into the UAccess Employee system. As of the January 25, 2022 UAccess Research (UAR) system update, both primary legal name and preferred name are brought into UAR, with the default being preferred name. As a result of added flexibility, people who have a preferred name or who have changed their name over time may have older records under a different name.

Example: john den|ja*den finds John R Den, Johnna Alden, OR Jack Den, Jason Hayden.

 

Lookup Wildcards

Operator

Name

Compatible Data Types

Precedence

Notes

|

Or

All

Always

 

&&

And

All

Always

 

!

Not equal to

String

1

If used repeatedly, an && is assumed. Ex: !1490!1491 is like !1490&&!1491

?, *

Like

String

7

? matches one character.  
* matches any number of characters.
?, * are used even if ! is used, but not if any of range operators below are used.

..

Greater than or Equal to and Less than

String, Number, Date

2

 

>

Greater than

String, Number, Date

3

 

<

Less than

String, Number, Date

4

 

>=

Greater than or equal to

String, Number, Date

5

 

<=

Less than or equal to

String, Number, Date

6

 

 

Click on Common Tasks in the left-hand navigation panel. Find the Proposal Development card and select Create Proposal

See the Create and Save a New Proposal video for step-by-step instructions. Be aware that there are additional videos for completing each section of the Proposal Development document and submitting the proposal to routing for review, approval, and submission. 

In some proposals on the Dashboard you will see a small red Compliance pill:  . There is no action required on these proposals. It's simply a visual indicator that the project involves Human Subjects or live Vertebrate Animal Subjects. If you click on the Compliance pill you will see what Type (Animal Subjects or Human Subjects) and Status (Exempt, Not Yet Applied, Pending) were included in the proposal. 

As part of the system conversion, all current access and roles with the exception of Lead-Unit pre-approval will be migrated over to the updated system environment. There is no action required on your part.

The JoinCostShare node will always display in the Current Route Node(s) regardless of whether a budget is included with cost share units as it allows the cost share workflow functionality. 

Yes. As long as an original document was uploaded as an attachment prior to routing, the proposal initiator can replace the attachment with an updated/revised version by navigating to the Attachments section and clicking the Details button on the right side of the page next to the desired attachment. The initiator will then choose the new file to upload and click Save. 

Yes. The content included/shown on the Medusa page is the same in the updated UAccess Research System. It just has a different look and feel.

You will still have the options of displaying Proposal > Award where the Proposal is the top item and all awards, negotiations, and subawards associated with the proposal fall under it, or Award > Proposal where the Award is the top and all proposals, negotiations, and subawards associated with the award fall under it. You can expand each item by clicking on it, and have the option to open each item directly from the Medusa page (as long as you are provisioned to view that item). 

UArizona will receive security updates and new system features for UAR on a continuous basis.  The standard UAR system maintenance windows are:

 

  • Daily from 7:00 PM - 8:00 PM MST
  • Sundays from 6:00 AM - 10:00 AM MST

If you choose to work in UAR during the maintenance periods, please save your work often.  While the system updates, you may have an interruption in service and unsaved work will be lost.

Title case is used to provide consistency in the system and in reporting. Please do not use ALL CAPITALS or all lowercase in proposal/project titles. 

In title case, major words are capitalized and most minor words are lowercase. If your title uses alternate capitalization where a letter other than the first letter of a word is used in the acronym and requires special emphasis, please capitalize as you feel is best indicated for your acronym. 

Major words include nouns, verbs, adjectives, adverbs, pronouns, and all words of four letters or more.

Minor words include short (i.e., three letters or fewer) conjunctions, short prepositions, and all articles. 

In title case, capitalize the following words in a title or heading:

  • the first word of the title or heading, even if it is a minor word such as “The” or “A”
  • the first word of a subtitle
  • the first word after a colon, em dash, or end punctuation in a heading
  • major words, including the second part of hyphenated major words (e.g., “Self-Report,” not “Self-report”)
  • words of four letters or more (e.g., “With,” “Between,” “From”)

Use lowercase for minor words that are three letters or fewer in a title or heading (except the first word in a title or subtitle or the first word after a colon, em dash, or end punctuation in a heading):

  • short conjunctions (e.g., “and,” “as,” “but,” “for,” “if,” “nor,” “or,” “so,” “yet”)
  • articles (“a,” “an,” “the”)
  • short prepositions (e.g., “as,” “at,” “by,” “for,” “in,” “of,” “off,” “on,” “per,” “to,” “up,” “via”)

The Assistance Listing Number (ALN), formerly known as the Catalog of Federal Domestic Assistance (CFDA) Number, is a five-digit number assigned in the award document for all federal assistance award mechanisms, including federal grants and cooperative agreements. It is used for governmental reporting and auditing.

The first two digits of the Assistance Listing Number reflect the federal grantor agency followed by a decimal point. The final three digits following the decimal) indicate the federal program funding the project within the agency. The partial list below represents some common funding agencies for UArizona. Assistance listing format examples: ##.###, 93.866

    10: U.S Department of Agriculture (USDA)
    12: U.S. Department of Defense (DOD)

    15: U.S. Department of the Interior (DOI)
    43: National Aeronautics & Space Administration (NASA)
    45: National Endowment for the Arts & Humanities (NEA, NEH)
    47: National Science Foundation (NSF)
    64: Department of Veterans Affairs (VA)
    81: U.S. Department of Energy (DOE)
    84: U.S. Department of Education
    93: U.S. Department of Health & Human Services (DHHS)

The US Federal Government renamed the "Catalog of Federal Domestic Assistance" (CFDA) to "Assistance Listing Number" (ALN). Agency websites and awards may transition to the new labeling. In June, 2023 this label change appeared in the UAccess Research (UAR) system, most notably in Proposal Development, Institutional Proposal, and Award. UAccess Financials continues to use the "CFDA" label. No matter which label is used, it is the same identifier!

We are working with Kuali to determine what we can do to improve these notifications to be clearer/more in line with a "Return for Edit". In the meantime, you can create a rule in Microsoft Outlook which marks the message as high importance and flags the message for follow-up that same day. 

  1. Create Rule - In Outlook, Rules is in the top toolbar under the Move Section. 

  1. Mark initial parameters and then select Advanced Options…

  1. Select any additional parameters or refine existing

  1. Select actions Mark it as importance and Flag message for follow up at this time. Then if you click on the hyperlinked text follow up at this time you can select Follow up Today and importance you can select high importance.

  1. Provide exceptions to refine or ensure you’re not applying the action to replied/forwarded items (when others are asking question) or copied items (where you’re not the main recipient).
    Perhaps “except if the subject contains certain words” and include RE: and FW: as a filter criteria? Would help filter anything that was forwarded to them from others with a question.

 

  1. Name the rule and then check “Run this rule now” to run the actions against anything meeting those criteria currently in their box.

Both the Proposal number and Document number were available and acceptable under UAR 5.2.1, however the Proposal number was more difficult to locate so the Document number became the preferred way to reference a proposal. In the updated UAR SaaS environment the Proposal number is more prominent and easier to locate, but SPS will still accept both numbers when referencing your proposal. 

There are a few potential explanations: 

  1. You are searching for items you are not provisioned for. The Search Records feature only displays search results you have access to. You have access to items where you were the document initiator, you were included as personnel on the document, you were provided a specific viewer, editor, or aggregator role on the document, you are provisioned to view or approve documents for any of the included units, or you were added as an Ad Hoc with an Acknowledge, FYI, or Approve action. If you would like to see all search results, you will need to use the specific search functions for Awards, Negotiations, Institutional Proposals, Proposal Development, and Subawards in the Common Tasks section. 
  2. Your search parameters are too narrow. You may need to broaden your search terms to capture additional items. The more search terms you combine (Lead Unit, PI, Title, Deadline Date, etc.), the narrower your results will be. By searching for broader categories, you will obtain more results. 
  3. You are using an incorrect parameter for a given search term. You may need to look in the All Links section for the specific term to find out what possible parameters are and the specific spelling, spacing, and punctuation. 

There is an overnight process that runs behind the scenes in UAccess Research (UAR) to make sure dashboard cards like “Proposals not routing,” “Proposals routing to me” and “Proposal Workload Assignments” are updated with the latest changes. This process usually begins a little after midnight AZ time. Proposals approved after midnight may not be reflected in the UAR dashboard cards that day, they will update with the next overnight update.

If a looming deadline cannot wait for the next overnight update, please email Sponsored Projects Services (SPS) at UARhelp@list.arizona.edu to request assistance. Include the Proposal number or UAR document number in the request.

The Search Records feature will return results excluding disapproved and cancelled documents, while the individual searches in Common Tasks (Awards, Negotiations, Proposals, Subawards) will return all results, including disapproved and cancelled documents. 

Additionally, the Search Records feature is limited by your access/role, whereas the individual searches are not. Search Records will only return results for items you have access to, either because you created the document, you were provided an access role to the document, you are listed as personnel on the document, or you have been provisioned as a unit viewer/approver. You should be able to open any document that appears in your Search Records results. Individual searches in Common Tasks (Awards, Negotiations, Proposals, Subawards) will return all results, regardless of access, however you will only be able to open items for which you have access.  

A recall or return for edit action removes any pending workflow Approval and Ad Hoc FYI/Acknowledge/Approve actions and basically resets routing. 

If you are using an Ad Hoc FYI or Acknowledge to track a proposal in your Action List once it leaves your "Proposals not routing" card, you can take the Ad Hoc action and it will transfer to your Action List Outbox, where it will remain even if the proposal is recalled or returned for edit. 

To turn on our Action List Outbox:

  • From your Action List, click the preferences button in the upper right corner.
  • Ensure Use Outbox is checked in your Fields Displayed in Action List
  • Be sure to click the save button at the bottom of the page!

 

At times your Action List Outbox may get very large and may take more time to load and process pages. You can delete older items if and as desired to pare down your Outbox and make it run more efficiently. 

To delete old items from your Action List Outbox: 

  • From your Action List, click Outbox.
  • Check each item you wish to delete.
  • Click delete selected items.

Yes. Your Automatic Refresh Rate, Action List Page Size, Fields DisplayedColor Coding for Route Status, and Email Notification Preferences will all be migrated over to the updated UAccess Research system.

No. Campus users may only create Proposal Development documents. Only Sponsored Projects, the Office of Research Contracts, and UAHS Contracts will be able to create Institutional Proposals, Negotiations, Awards and Subawards. You will receive an error message if you attempt to create any of these document types and do not have the appropriate provisioning. 

You will have access to items in the 'Proposals not routing' card on the dashboard if you:

  • initiated the proposal document
  • are included as Personnel on the project (PI, Co-I, Key Person)
  • are provided viewer, editor, or aggregator privileges through the Access tab of the proposal
  • are provisioned to view or approve proposals for any unit included in the proposal 
  • are added as an Ad Hoc with an Acknowledge, FYI, or Approve action

UAccess Research System Update - New Features, Available Training, and Office Hours

Get to Know the New Kuali Research SaaS

New Features, Training, and Office Hours - January 2022   

The UAccess Research System (Kuali Research under the hood) will be updated to Kuali Research Software-as-a-Service on January 25, 2022. You will find below an overview of the new features and training opportunities available to you.

New Features

Event Date
Oct. 29, 2021
Last Updated
Oct. 29, 2021

New Systems Information for COI, COC, HSPP, and Proposals

Implementing New Systems to Make Your Work Easier

Beginning in summer 2021, the Office of Research, Innovation and Impact (RII) will sequentially roll out and upgrade new systems designed to make your work related to Conflict of Interest and Commitment matters, the Human Subjects Protection Program (HSPP), and research proposals much easier.

Latest Related Announcements:

[Complete] - UAccess Research (UAR) system update

This winter, following implementation of the COI and HSPP systems, the current UAccess Research (UAR) system will be updated to a newer version of the Kuali Research application.

Here are some highlights: 

  • The updated system will go live Jan. 25, 2022.
  • The University VPN will no longer be required to access the research system.
  • Proposal routing will eliminate lead unit pre-approval, routing immediately to investigators and department approvers simultaneously.
  • The research system will be unavailable from close of business on Jan. 20 until the morning of Jan. 25.
  • To prepare for routing changes, all proposals with deadlines from Jan. 18 to Jan. 28 must be fully approved and finalized in UAR by Sponsored Projects Services (SPS) before the UAR transition. Other proposals that began routing in the past can be canceled, copied and rerouted by the proposal initiator when the new UAR goes live. Additional details about proposal deadlines will follow.
  • Responses to proposal questions will flow from proposals through awards to facilitate more accurate campus and institutional reporting. 
  • The system will deliver new features and fixes on a continuous basis.
  • Familiar content will have a more modern look and feel.

For more information, contact Susan Mundt, SPCS assistant director of operations, at mundts@arizona.edu.

[Complete] Implementing a New Institutional Review Board (IRB) System

The Human Subjects Protection Program (HSPP) will launch a new system, eIRB, designed to make submitting human research protocols easier and faster.

Please note the following important dates in the implementation process:

  • Aug. 13 – Last day to submit to the HSPP for full committee review.
  • Aug. 20 – Last day to submit to the HSPP for non-committee review. Any submissions received by this date but not yet finalized or any submission received after this date may not be reviewed and will be returned to you with further instruction on how to proceed.
  • Aug. 25-Sept. 12 – Blackout period (No IRB system will be available for submissions).
  • Sept. 13 – eIRB is available to submit materials to the IRB.

How will this affect you?

The new system is relevant to all University employees and students who conduct research involving human subjects.

  • Please plan your submission to the HSPP with the above dates in mind.
  • If your existing project(s) is set to expire during the planned blackout period, please submit a renewal or closure paperwork to VPR-IRB@arizona.edu as soon as possible. The HSPP will prioritize renewal submissions to ensure approval does not lapse due to system down time.
  • For urgent matters and Just-in-Time (JIT) requests that arise during the planned blackout period, please contact Christine Melton-Lopez, Director HSPP, directly at melton1@arizona.edu.  

For questions or more information, please contact the HSPP at VPR-IRB@arizona.edu.

[Complete] New COI & COC system launched July 1, 2021!

How will this affect you?

The new system is relevant to individuals who submit COI disclosures and/or COC Forms (Requests for Approval of Outside Employment and Commitments):

  1. University research Investigators
  2. University Administrators who have an Outside Interest
  3. Full-time University Employees who are employed or have a professional commitment outside of the University. Please visit the COI webpage to learn more about who should submit a COC form.

Please also note that beginning July 1, the Conflict of Interest Program will be called the Office for Responsible Outside Interests to more closely focus on the program’s goal: to align outside interests with the University’s mission to disseminate knowledge through teaching, research, and public service in a way that ensures transparency, integrity and public trust.

For questions or more information, contact the COI Program at coi@arizona.edu or at (520) 626-8266.

NEW COI & COC Policy:  The Conflicts of Interest & Commitment Policy (Interim) policy incorporates five of the University's conflict of interest and commitment policies into one policy to alleviate confusion and contradictions. A single conflict of commitment policy will now be applicable to full-time University employees. The policy is approved on an interim basis to address immediate concerns while the substantive policy revisions are presented for stakeholder feedback and publication.

Rollout of new Conflict of Interest, Human Subjects Protection Program, and Research administration systems

Implementing New Systems to Make Your Work Easier

Beginning this summer, the Office of Research, Innovation and Impact will sequentially roll out and upgrade new systems designed to make your work related to Conflict of Interest and Commitment matters, the Human Subjects Protection Program (HSPP), and research proposals much easier. Because these changes are relevant to all of campus, from students to staff to faculty, please check your email inboxes in the coming weeks and months for information about training sessions and transitioning to the new systems.

Event Date
May 6, 2021
Last Updated
May 6, 2021

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