Kuali Research

What is an Assistance Listing Number (ALN, formerly CFDA)?

The Assistance Listing Number (ALN), formerly known as the Catalog of Federal Domestic Assistance (CFDA) Number, is a five-digit number assigned in the award document for all federal assistance award mechanisms, including federal grants and cooperative agreements. It is used for governmental reporting and auditing.

The first two digits of the Assistance Listing Number reflect the federal grantor agency followed by a decimal point. The final three digits following the decimal) indicate the federal program funding the project within the agency. The partial list below represents some common funding agencies for UArizona. Assistance listing format examples: ##.###, 93.866

    10: U.S Department of Agriculture (USDA)
    12: U.S. Department of Defense (DOD)
    15: U.S. Department of the Interior (DOI)
    43: National Aeronautics & Space Administration (NASA)
    45: National Endowment for the Arts & Humanities (NEA, NEH)
    47: National Science Foundation (NSF)
    64: Department of Veterans Affairs (VA)
    81: U.S. Department of Energy (DOE)
    84: U.S. Department of Education
    93: U.S. Department of Health & Human Services (DHHS)

The US Federal Government renamed the "Catalog of Federal Domestic Assistance" (CFDA) to "Assistance Listing Number" (ALN). Agency websites and awards may transition to the new labeling. In June, 2023 this label change appeared in the UAccess Research (UAR) system, most notably in Proposal Development, Institutional Proposal, and Award. UAccess Financials continues to use the "CFDA" label. No matter which label is used, it is the same identifier!

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How can I search UAR for an investigator with both a primary and preferred name?

If you work with an investigator who has a preferred name in addition to their primary legal name, and who may have had proposals, awards, negotiations or subawards under both names, use the vertical line ‘or’ operator, “|”, in lookup screens accessed via Common Tasks in the UAR left hand navigation pane. This will allow a search for all names the person might have used in past records.

In the past, UAR only populated a person’s legal/primary name as it was entered into the UAccess Employee system. As of the January 25, 2022 UAccess Research (UAR) system update, both primary legal name and preferred name are brought into UAR, with the default being preferred name. As a result of added flexibility, people who have a preferred name or who have changed their name over time may have older records under a different name.

Example: john den|ja*den finds John R Den, Johnna Alden, OR Jack Den, Jason Hayden.

 

Lookup Wildcards

Operator

Name

Compatible Data Types

Precedence

Notes

|

Or

All

Always

 

&&

And

All

Always

 

!

Not equal to

String

1

If used repeatedly, an && is assumed. Ex: !1490!1491 is like !1490&&!1491

?, *

Like

String

7

? matches one character.  
* matches any number of characters.
?, * are used even if ! is used, but not if any of range operators below are used.

..

Greater than or Equal to and Less than

String, Number, Date

2

 

>

Greater than

String, Number, Date

3

 

<

Less than

String, Number, Date

4

 

>=

Greater than or equal to

String, Number, Date

5

 

<=

Less than or equal to

String, Number, Date

6

 

 

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Why don't late night proposal approvals update the UAR dashboard?

There is an overnight process that runs behind the scenes in UAccess Research (UAR) to make sure dashboard cards like “Proposals not routing,” “Proposals routing to me” and “Proposal Workload Assignments” are updated with the latest changes. This process usually begins a little after midnight AZ time. Proposals approved after midnight may not be reflected in the UAR dashboard cards that day, they will update with the next overnight update.

If a looming deadline cannot wait for the next overnight update, please email Sponsored Projects Services (SPS) at UARhelp@list.arizona.edu to request assistance. Include the Proposal number or UAR document number in the request.

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UAccess Research System Update - New Features, Available Training, and Office Hours

2 years 8 months ago

Get to Know the New Kuali Research SaaS

New Features, Training, and Office Hours - January 2022   

The UAccess Research System (Kuali Research under the hood) will be updated to Kuali Research Software-as-a-Service on January 25, 2022. You will find below an overview of the new features and training opportunities available to you.

New Features

  • Immediate updates: The University will receive security updates and improved system functionality in real time. 
  • No more VPN: Say goodbye to your VPN woes. You will be able to log in with your UA NetID, password, and NetID+ authentication without having to connect through VPN. Great for those places where VPN access might be blocked.
  • Fewer routing stops: Lead unit pre-approval will no longer be required. Proposals will route simultaneously and immediately to investigators and department approvers. 
  • Search everything: Search functionality just got a whole lot better. Don’t worry about knowing the correct field for your search term to achieve the best results. The dynamic Search Records feature scours all available fields for your specified words or numbers.
  • Convenient dashboard: The new dashboard will increase transparency by providing greater visibility to work in progress. The “proposals not yet routing” feature enables reviewers / approvers to see which proposals include them in the route path and will be routed to them in the near future, whether they are the Lead Unit or not. 

Available Training Sessions and Office Hours

Take advantage of one of many live training sessions with Sponsored Projects to become familiar with the new system look, feel, and navigation, and to understand features and processes. We’ll also hold office hours where you can bring specific questions and challenges to be addressed by our experts.

Orientation/Overview of Changes (new features, new layout/navigation)

Proposal Development (proposal creation, submission, and routing)

PI/Co-I/Key Personnel (review, approval, coordination of changes)

Department/College/Responsible Unit (review, approval, coordination of changes)

Office Hours: To register for office hours, click on the link below to see available days and times. Once registered, you will receive an email confirmation with an ical invite along with either the in-person room location or the zoom link. Our registration tool has quotas for each session and choices only appear if there is room. If all sessions in a given week are full, you will be given the option to join a waitlist.

For questions or more information, contact Shana McClelland at shana@arizona.edu.​​

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Rollout of new Conflict of Interest, Human Subjects Protection Program, and Research administration systems

3 years 2 months ago

Implementing New Systems to Make Your Work Easier

Beginning this summer, the Office of Research, Innovation and Impact will sequentially roll out and upgrade new systems designed to make your work related to Conflict of Interest and Commitment matters, the Human Subjects Protection Program (HSPP), and research proposals much easier. Because these changes are relevant to all of campus, from students to staff to faculty, please check your email inboxes in the coming weeks and months for information about training sessions and transitioning to the new systems.

Conflict of Interest (COI) and Conflict of Commitment (COC)

The COI Program is implementing a new electronic system, called eDisclosure, which will be used by the University community to submit COI disclosure information and COC forms for approval. The emails you will begin receiving will provide information on what you can expect as we transition to the new system. Once the go-live date is finalized, there will be a two-week blackout period during which COI and COC information cannot be submitted. We will update you on specific dates soon. Please work to ensure your COI disclosure, research certifications and COC forms are updated by the end of May. Some of the benefits of eDisclosure include: 

  • A single point of disclosure for COI and COC matters using a progressive smart form that will open and hide pages based on the answers you provide.
  • Ability to view the progress of your disclosure as it makes its way through the COI and COC review processes.

For more information, contact the COI Program at coi@arizona.edu.

New electronic Institutional Review Board (IRB) system

Additionally, HSPP is implementing a new electronic IRB system called eIRB, which is a platform where researchers will submit and manage their human subject protocols. Details regarding the rollout of this new system, which will increase productivity and provide researchers with a greater level of transparency during IRB reviews, include:

  • Going live in August 2021.
  • There will be a planned blackout period where no IRB submissions will be accepted. This will be approximately two weeks before the go-live date. Please check your email inboxes for updates on timing. 
  • IRB Meetings will be held on the first and second Tuesdays of June, July, and August. Ad hoc meetings may be scheduled. 
  • For projects that expire July-August 2021, please get your renewal paperwork in ASAP. If the project expires during the planned blackout period, please submit renewal paperwork at least two weeks before the planned blackout period. Otherwise, reapproval is not guaranteed and the project will expire. The project will also be expired in the new eIRB system after the system goes live. 
  • For projects that expire after the system goes live, please use eIRB to submit Continuing Reviews. User guides will be published when the system is launched. 
  • Submissions to the VPR-IRB@arizona.edu inbox will not be accepted starting approximately one to two weeks before the planned blackout period. Urgent submissions will be handled on a case-by-case basis. IRB inquiries should still be submitted to VPR-IRB@arizona.edu. 

Those with questions about eIRB are asked to contact Christine Melton-Lopez, HSPP director, at melton1@email.arizona.edu.

Research system upgrade

This fall, following implementation of the COI and HSPP systems, the current UAccess Research (UAR) system will be updated to a newer version called Kuali Research. 

Here are some highlights: 

  • The updated system will go live about a month after eIRB is active.
  • Familiar content will have a more modern look and feel.
  • The system will deliver new features and fixes on a continuous basis.
  • Adjusted proposal routing will shorten approval times.
  • The research system will be unavailable from close of business on a Friday evening and will be live again the next Tuesday morning.
  • To prepare for routing changes, all proposals that start routing in UAR must be fully approved and submitted by Sponsored Projects and Contracting Services (SPCS) before UAR goes down. Any proposals still routing can be canceled, copied and rerouted by the proposal initiator when Kuali Research goes live. Additional details about proposal deadlines will follow.
  • Responses to proposal questions will flow from proposals through awards to facilitate more accurate campus and institutional reporting. 
  • The University VPN will no longer be required to access the research system.

For more information, contact Susan Mundt, SPCS assistant director of operations, at mundts@arizona.edu.
 

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