Human Subjects Protection Program (HSPP)

The Research, Innovation & Impact Human Subjects Protection Program (HSPP) will implement upgrades to the electronic Institutional Review Board (eIRB) system to provide the latest features and maintain quality performance.

This upgrade will cause the eIRB and eDisclosure systems to be unavailable beginning 8 a.m., Friday, April 21 through 8 a.m., Monday, April 24.

eIRB

• During the upgrade period, eIRB review and approval will be unavailable.
• Submissions to the eIRB should be processed before 8 a.m., Friday, April 21, or after 8 a.m., Monday, April 24.
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• For urgent eIRB matters and just-in-time (JIT) requests that arise during this window: email Christine Melton-Lopez, director HSPP. 
• For questions or more information: email the HSPP team.

eDisclosure

• During the upgrade period, individuals will be unable to disclose Outside Interests, Outside Activity and Substantial Interests. Individuals will not be able to submit Research Certifications and Outside Activity approval will not be available.
• Conflict of Interest (COI) at Proposal Submission: for federal and sub-federal proposals due on or before Wednesday, April 26, investigators are encouraged to complete annual disclosures before 6 p.m., Thursday, April 20.
• For routing proposals received during the upgrade period, the Office for Responsible Outside Interests (OROI) will rely on data from Thursday, April 20. Beginning 8 a.m., Monday, April 24, OROI will return to using live data.
• UAccess Analytics dashboards: the eDisclosure Conflict of Interest dashboards will reflect data from Thursday, April 20 until Tuesday, April 25.

• For questions about COI at proposal submission: email Ismael Jaimez.
• For urgent conflict of interest and conflict of commitment matters during the planned upgrade period: email Taren Ellis Langford.
• For questions about submitting a disclosure or what to disclose: contact Judi Lopez and Ann De Bellis at DisclosureHelp@list.arizona.edu.
• For other questions or more information, please contact OROI.

The new eIRB is now available for human subjects research submissions.

For information on using eIRB, please consult the following resources:

Video demos and instructional material: eIRB Information (NetID is required)

Zoom drop-in training sessions: eIRB Drop-In Office Hours (no registration required)

• Weeks of Sept. 13 and Sept. 24: Mondays, Wednesdays, Fridays: 10-11 a.m. and 1-2 p.m.
• Weeks of Sept. 27 and Oct. 8: Tuesdays, Thursdays: 10-11 a.m. and 1-2 p.m.
• Weeks of Oct. 13 and Oct. 18: Wednesdays: 10-11 a.m. and 1-2 p.m. 

How will the move to eIRB affect you?

The new eIRB system is now being used for all human subjects research submissions, including determination of human research and external IRB requests. Submissions are no longer accepted via our general departmental email inbox.

For questions or more information, contact the Human Subjects Protection Program at vpr-irb@arizona.edu. 

Implementing a New Institutional Review Board (IRB) System

The Human Subjects Protection Program (HSPP) will launch a new system, eIRB, designed to make submitting human research protocols easier and faster. For more information about the implementation process, please visit RII’s New Systems Information Webpage.

August 13th is the last day to submit to the HSPP for full committee review. August 20th is the last day to submit to the HSPP for non-committee review. 

Please note the following important dates in the implementation process:

• Aug. 13 – Last day to submit to the HSPP for full committee review.
• Aug. 20 – Last day to submit to the HSPP for non-committee review. Any submissions received by this date but not yet finalized or any submission received after this date may not be reviewed and will be returned to you with further instruction on how to proceed.
• Aug. 25-Sept. 12 – Blackout period (No IRB system will be available for submissions).
• Sept. 13 – eIRB is available to submit materials to the IRB.

How will this affect you?

The new system is relevant to all University employees and students who conduct research involving human subjects.

• Please plan your submission to the HSPP with the above dates in mind.
• If your existing project(s) is set to expire during the planned blackout period, please submit a renewal or closure paperwork to VPR-IRB@arizona.edu as soon as possible. The HSPP will prioritize renewal submissions to ensure approval does not lapse due to system down time.
• For urgent matters and Just-in-Time (JIT) requests that arise during the planned blackout period, please contact Christine Melton-Lopez, Director HSPP, directly at melton1@arizona.edu.  

Please forward this notice to any undergraduate students that may find this information useful.

For questions or more information, please contact the HSPP at VPR-IRB@arizona.edu.

The Human Subjects Protection Program (HSPP) will launch a new system, eIRB, designed to make submitting human research protocols easier and faster. For more information about the implementation process, please visit RII’s New Systems Information Webpage.

Please note the following important dates in the implementation process:

• Aug. 13 – Last day to submit to the HSPP for full committee review.
• Aug. 20 – Last day to submit to the HSPP for non-committee review. Any submissions received by this date but not yet finalized or any submission received after this date may not be reviewed and will be returned to you with further instruction on how to proceed.
• Aug. 25-Sept. 12 – Blackout period (No IRB system will be available for submissions).
• Sept. 13 – eIRB is available to submit materials to the IRB.

How will this affect you?

The new system is relevant to all University employees and students who conduct research involving human subjects.

• Please plan your submission to the HSPP with the above dates in mind.
• If your existing project(s) is set to expire during the planned blackout period, please submit a renewal or closure paperwork to VPR-IRB@arizona.edu as soon as possible. The HSPP will prioritize renewal submissions to ensure approval does not lapse due to system down time.
• For urgent matters and Just-in-Time (JIT) requests that arise during the planned blackout period, please contact Christine Melton-Lopez, Director HSPP, directly at melton1@arizona.edu.  

For questions or more information, please contact the HSPP at VPR-IRB@arizona.edu.

Implementing New Systems to Make Your Work Easier

Beginning this summer, the Office of Research, Innovation and Impact will sequentially roll out and upgrade new systems designed to make your work related to Conflict of Interest and Commitment matters, the Human Subjects Protection Program (HSPP), and research proposals much easier. Because these changes are relevant to all of campus, from students to staff to faculty, please check your email inboxes in the coming weeks and months for information about training sessions and transitioning to the new systems.

Conflict of Interest (COI) and Conflict of Commitment (COC)

The COI Program is implementing a new electronic system, called eDisclosure, which will be used by the University community to submit COI disclosure information and COC forms for approval. The emails you will begin receiving will provide information on what you can expect as we transition to the new system. Once the go-live date is finalized, there will be a two-week blackout period during which COI and COC information cannot be submitted. We will update you on specific dates soon. Please work to ensure your COI disclosure, research certifications and COC forms are updated by the end of May. Some of the benefits of eDisclosure include: 

• A single point of disclosure for COI and COC matters using a progressive smart form that will open and hide pages based on the answers you provide.
• Ability to view the progress of your disclosure as it makes its way through the COI and COC review processes.

For more information, contact the COI Program at coi@arizona.edu.

New electronic Institutional Review Board (IRB) system

Additionally, HSPP is implementing a new electronic IRB system called eIRB, which is a platform where researchers will submit and manage their human subject protocols. Details regarding the rollout of this new system, which will increase productivity and provide researchers with a greater level of transparency during IRB reviews, include:

• Going live in August 2021.
• There will be a planned blackout period where no IRB submissions will be accepted. This will be approximately two weeks before the go-live date. Please check your email inboxes for updates on timing. 
• IRB Meetings will be held on the first and second Tuesdays of June, July, and August. Ad hoc meetings may be scheduled. 
• For projects that expire July-August 2021, please get your renewal paperwork in ASAP. If the project expires during the planned blackout period, please submit renewal paperwork at least two weeks before the planned blackout period. Otherwise, reapproval is not guaranteed and the project will expire. The project will also be expired in the new eIRB system after the system goes live. 
• For projects that expire after the system goes live, please use eIRB to submit Continuing Reviews. User guides will be published when the system is launched. 
• Submissions to the VPR-IRB@arizona.edu inbox will not be accepted starting approximately one to two weeks before the planned blackout period. Urgent submissions will be handled on a case-by-case basis. IRB inquiries should still be submitted to VPR-IRB@arizona.edu. 

Those with questions about eIRB are asked to contact Christine Melton-Lopez, HSPP director, at melton1@email.arizona.edu.

Research system upgrade

This fall, following implementation of the COI and HSPP systems, the current UAccess Research (UAR) system will be updated to a newer version called Kuali Research. 

Here are some highlights: 

• The updated system will go live about a month after eIRB is active.
• Familiar content will have a more modern look and feel.
• The system will deliver new features and fixes on a continuous basis.
• Adjusted proposal routing will shorten approval times.
• The research system will be unavailable from close of business on a Friday evening and will be live again the next Tuesday morning.
• To prepare for routing changes, all proposals that start routing in UAR must be fully approved and submitted by Sponsored Projects and Contracting Services (SPCS) before UAR goes down. Any proposals still routing can be canceled, copied and rerouted by the proposal initiator when Kuali Research goes live. Additional details about proposal deadlines will follow.
• Responses to proposal questions will flow from proposals through awards to facilitate more accurate campus and institutional reporting. 
• The University VPN will no longer be required to access the research system.

For more information, contact Susan Mundt, SPCS assistant director of operations, at mundts@arizona.edu.