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Managing Person Content (staff directory)

Expand the sections below for details on each topic:

Navigate to Content Overview  > Add Content > Person and fill in the following fields: 

  • First Name  (required)

  • Last Name (required)

  • Photo - if you have a photo, it can be uploaded now. If not, a default placeholder graphic will be displayed and you can skip this field. See the next section Adding, Replacing, and Cropping Photos for more details

  • Job Title(s) 

  • Email 

  • Phone 

  • Administrative Support - to use if the person has an administrative assistant or other primary contact person

  • RII Group(s) - check box(es) to place the person in the correct RII Group(s) on the staff directory

  • Address(es) - usually not filled in

  • Links - usually not filled in

  • CV / Documents - usually not used

  • Biography - primarily used only for leadership

  • Degrees - skip

  • Group RII - ignore; deprecated

  • Affiliation - if an external RII person, such as an ADR select the appropriate group

  • Non-RII Affiliate: leave default of No unless this is a non-RII person (as described above) 

  • List Weight - used only for custom ordering of a unit's staff list

  • Click SAVE button at the bottom of the page when finished.

When adding a photo, be sure to set a crop selection or you may get unpredictable results on the staff directory page. 

For best results, resize photos before uploading to reduce file size and start with more reasonable dimensions (we'll never need 6,000px wide images on the site, for example); i usually set the height to 800px (with Scale proportionally checked) and resolution can be set to 72. Example:

  •  
  • Upload by clicking Browse under Photo
  • Upload a new file, Choose file from your computer, click Upload it, click Next
  • Click on the image under Card Image heading to make the crop selection
  • Drag the dotted line selection to where it will keep the most important part of the photo (not cutting off part of the head, for example). Click Save
  • Because there isn't content in the photo, you can skip the Alt Text. Alternatively, it's common practice to enter "photo of PERSON's NAME" for Alt Text, but that doesn't really provide more value for someone using a screen reader
  • Click Save
  • This saves the photo and returns you to the person node. Fill out other fields if needed, and click Save at the bottom of the person page

Find the person you want to edit from the Content Overview screen, finding them in the Staff Directory, or using site search. When you're logged in, you'll have the option to edit the person when viewing their page.

 

Edit fields as needed and as explained in the Add New People section above. Click SAVE when done.

To Remove people:

A person can either be un-published or deleted. Un-publishing will prevent the node from being publicly visible while leaving it on the site for editing.

Un-publish:

You can un-publish by accessing the Publishing options near the bottom of the screen and unchecking the Published checkbox.

 

Delete:

You can delete the node from the edit screen with the red delete button at the bottom of the page.

 

And you can delete from the content overview screen by clicking delete on the right of the row or selecting the checkbox on the left, selecting Operations > Delete, and Execute.

 

Either method will give you a confirmation screen before deleting.