Yes. Your Automatic Refresh Rate, Action List Page Size, Fields Displayed, Color Coding for Route Status, and Email Notification Preferences will all be migrated over to the updated UAccess Research system.
Yes. The content included/shown on the Medusa page is the same in the updated UAccess Research System. It just has a different look and feel.
You will still have the options of displaying Proposal > Award where the Proposal is the top item and all awards, negotiations, and subawards associated with the proposal fall under it, or Award > Proposal where the Award is the top and all proposals, negotiations, and subawards associated with the award fall under it. You can expand each item by clicking on it, and have the option to open each item directly from the Medusa page (as long as you are provisioned to view that item).
You will be able to look up Negotations by department in the current version of UAccess Research (v. 5.2.1) until Thursday, January 20th before 5pm. After that, the old system will go dark. During system conversion, all negotiation records will be transferred over to the updated UAccess Research system. You will be able to look up Negotiations by department in the updated version of UAccess Research (Kuali SaaS) after go-live on Tuesday, January 25 after 8am.
To search for Negotiations by department in the updated version of UAccess Research, click on the Common Tasks button in the left-hand navigation panel. Find the Negotiation card and click Search Negotiation. Enter the Unit Number in the appropriate field and click search. You will only be able to open a Negotiation if you are provisioned to be able to do so for that unit.
You will have access to items in the 'Proposals not routing' card on the dashboard if you:
As part of the system conversion, all current access and roles with the exception of Lead-Unit pre-approval will be migrated over to the updated system environment. There is no action required on your part.
The UAccess Research system will be unavailable for proposal routing from 5 p.m., Friday, Jan. 14 to 8 a.m., Tuesday, Jan. 25, 2022 while we move from a locally hosted platform to a cloud-based platform. For an overview of the coming changes, please watch the video below from Sangita Pawar, Research, Innovation & Impact’s Vice President for Operations.
For details on timelines, proposal submission during the changeover, and training opportunities, visit the UAccess Research Update website. An additional resource page with user guides and on-demand video tutorials will be made available in early January.
As always, please check with your individual department and college Research Administration team for additional guidance and support.
Thank you for your patience and support.
Get to Know the New Kuali Research SaaS
New Features, Training, and Office Hours - January 2022
The UAccess Research System (Kuali Research under the hood) will be updated to Kuali Research Software-as-a-Service on January 25, 2022. You will find below an overview of the new features and training opportunities available to you.
New Features
Available Training Sessions and Office Hours
Take advantage of one of many live training sessions with Sponsored Projects to become familiar with the new system look, feel, and navigation, and to understand features and processes. We’ll also hold office hours where you can bring specific questions and challenges to be addressed by our experts.
Orientation/Overview of Changes (new features, new layout/navigation)
Proposal Development (proposal creation, submission, and routing)
PI/Co-I/Key Personnel (review, approval, coordination of changes)
Department/College/Responsible Unit (review, approval, coordination of changes)
Office Hours: To register for office hours, click on the link below to see available days and times. Once registered, you will receive an email confirmation with an ical invite along with either the in-person room location or the zoom link. Our registration tool has quotas for each session and choices only appear if there is room. If all sessions in a given week are full, you will be given the option to join a waitlist.
For questions or more information, contact Shana McClelland at shana@arizona.edu.
Proposal Routing Timeline - January 2022
The current UAccess Research System (Kuali Research under the hood) will be updated to Kuali Research Software-as-a-Service in January. To ensure that all proposals are routed properly during the update, please take note of the timeline:
Calendar view of project timeline. No UAR access as of 5:00pm January 20, 2022. Kuali goes live January 25, 2022 at 8:00am.
In line with University Closure timelines, any UAR document that needs to be submitted to the sponsor between Jan 18 and Jan 28, will need to route the proposal in UAR and have the proposal routed to the SPS route stop in UAR by close of business on Jan 14.
While the systems will have a lot of similar information, the interface will be different. Any UAR proposal that has not been finalized in the current UAR system by the time it shuts down to start the Kuali update will be in a saved status in Kuali and will need to be reviewed by the initiator to comply with the new interface. After that review, it will then be placed into routing.
A system will be in place when UAR goes offline in the event there are emergent proposals that were not able to route in UAR. More information on this process will be made available once it is finalized.
Please watch for further communications as the date of the update approaches.
For questions or more information, email sponsor@email.arizona.edu.