Department of Energy Interim COI Policy (6/14/2022)

In December 2021, the Department of Energy (DOE) issued an interim COI policy requiring additional compliance components, including disclosure updates for Reimbursed and Sponsored Travel and for Assurance and Certification, effective June 18. To that end, University of Arizona Investigators (any person who shares the responsibility of conducting research) must update their disclosure, as necessary, within two weeks of receiving this memo.

Reimbursed and Sponsored Travel

This update concerns only those investigators who receive or apply for DOE and Public Health Service (PHS) funding. PHS refers to the U.S. Department of Health and Human Services and any components of the PHS to which the authority involved may be delegated, including the National Institutes of Health.

Investigators who receive or apply for funding from either agency must disclose all travel that is paid for or reimbursed directly to them by an outside entity for travel related to their professional expertise. This disclosure requirement does not apply to travel that is reimbursed or sponsored by one of the following:

  • a federal, state, or local government agency of the United States,
  • a nationally accredited US institution of higher education, or
  • a domestic research institute that is affiliated with a nationally accredited domestic institution of higher education.

To comply with this requirement and update your disclosure, please contact to request a link. This link bypasses several steps, taking you directly to the workspace.

Screenshot of Sponsored Travel Page in eDisclosure

Assurance and Certification

An addition to the Assurance and Certification page at the end of the disclosure now requires all investigators, even those not funded by DOE or PHS, to check a box acknowledging and certifying that they understand the federal government’s position on why disclosures must be complete and accurate.

Effective June 18, the required components will be available in eDisclosure.

Screenshot of New Assurance & Certification Language

Get in Touch


Submit a Question for FAQS

Call Us
(520) 626-6406

Subscribe to our COI-COC Listserv

Office Hours (via Zoom)
1st & 3rd Thursdays, 2:00-3:00 pm 
Connect via Zoom
Ethics and Compliance Hotline
Call or Report Online
Training for Your department
Request an OROI Overview Session
Mailing Address
845 N. Park, Suite 547
Tucson, AZ 85721

Subscribe to the UArizona Impact in Action newsletter to receive featured stories and event info to connect you with UArizona's research, innovation, entrepreneurial ventures, and societal impacts.

Subscribe now